Business address:
35 Ferguson Rd
Illovo, Sandton
2196
Tel: (011) 084 1100
Postal address:
Postnet Suite 26
PVT Bag X11
Birnam Park, 2015
MANUAL PREPARED IN TERMS OF SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000
TDM Township Data in the business of enabling township transformation by building a comprehensive national data-hub of the South African informal sector, developing realistic and sustainable solutions to assist SMME’s, unemployed and consumers across all business sectors.
This Manual has been complied in accordance with the Promotion of Access to Information Act 2 of 2000 (“the Act”) and applies to all the South African identified entities within TDM Township Data.
Business address:
35 Ferguson Rd
Illovo, Sandton
2196
Tel: (011) 084 1100
Email: information_officer@tdmza.co.za
Postal address:
Postnet Suite 26
PVT Bag X11
Birnam Park, 2015
The Guide will be available from the South African Human Rights Commission (“SAHRC”)/Information Regulator South Africa, and provides greater clarity on or assistance with the Act. It will, inter alia, include the following:
The guide has been compiled in an easily comprehensible form and manner, as may reasonably be required by a person who wishes to exercise any right contemplated in the Act. Please direct any queries to:
Information Regulator
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
Complaints email: Complaints.IR@justice.gov.za Postal address: P.O Box 31533, Braamfontein, Johannesburg, 2017
Website: www.justice.gov.za
Mail: inforeg@justice.gov.za
All records kept and made available in terms of legislation applicable to any of the Entities listed in this Manual, as it applies to the specific environment in which the Entities operate, are available in accordance with the said legislation.
Legislation includes the following:
A private body may, on a voluntary and periodic basis, submit to the Minister of Justice a description of categories of records, which are automatically available without a person having to request access in terms of the Act. The Minister must publish any description so submitted by way of a notice in the Gazette.
Set out below are the subjects and categories of records that are available for the purposes of the Act, subject to grounds for refusal to the access thereof.
Records are maintained on the following subjects:
“Personnel’ refers to any person who works for, or provides services to or on behalf of the Entities, and receives or is entitled to receive remuneration, and any other person who assists in carrying out or conducting the business of the private body. This includes, without limitation, directors (executive and non-executive), all permanent, temporary and part-time staff, as well as contract workers.
Personal records include the following:
A “client’ refers to any natural or juristic entity that receives services from the private body. Client records include the following:
Personal records include the following:
These records include, but are not limited to, the records which pertain to the various Entities’ own affairs:
Other Party records include the following:
Purpose of Processing.
The Entities use the Personal Information under their care in the following ways: Records are maintained on the following subjects:
The Entities may supply the Personal Information under their care to service providers who render the following services to the Entities:
The Entities may supply the Personal Information under their care to service providers who render the following services to the Entities:
These measures include:
Service Providers who process Personal Information on behalf of the Entities are bound by agreement to implement similar information security controls than those employed by the Entities.
If you want to obtain access to any of the records listed in this manual, you should follow the procedure as set out below, and a non-refundable request fee of R50.00 + VAT.
We will consider your request and let you know our decision, in writing, not more than 30 days after we receive your request.
Our response will be one of the following:
Note: we will not charge fees to an employee or ex-employee requesting access to his/her personnel record.
Both the Promotion of Access to Information Act and the Protection of Personal Information Act entitle you to have access to our records, if:
We have the right to refuse to give you access to our records if any of the following grounds apply:
Both the Promotion of Access to Information Act and the Protection of Personal Information Act entitle you to have access to our records, if:
The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R2,00 for every photocopy of an A4-size page or part thereof.
The fees for reproduction referred to in regulation 11 (1) are as follows:
For a copy in a computer-readable form on –
For purposes of section 54(2) of the Act, the following applies:
Business address:
35 Ferguson Rd
Illovo, Sandton
2196
Tel: (011) 084 1100
Email: information_officer@tdmza.co.za
Postal address:
Postnet Suite 26
PVT Bag X11
Birnam Park, 2015
Particulars of person requesting access to the record:
Surname: | |
First names: | |
Identity number: | |
Postal address: | |
Mobile number: | |
Email address: | |
Capacity in which request is made, when made on behalf of another person: | |
|
Particulars of person on whose behalf request is made (This section must be completed only if a request for information is made on behalf of another person)
Surname: | |
First names: | |
Surname: |
Particulars of Record
Description of record or relevant part of the record: | |
Reference number, if available: | |
Any further particulars of record: |
Mark the appropriate open box with an x: | ||||||||
Any further particulars of record: | ||||||||
Copy of record | Inspection of record | |||||||
|
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2. If the record consists of visual images (including photographs, video recordings, computer-generated images, sketches, slides, etc.): |
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View Images | Copy of images | Transcription of images | ||||||
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If record consists of recorded words or information which can be reproduced in sound: | ||||||||
Copy of soundtrack | Transcription of soundtrack* (written or printed document) | |||||||
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*lf you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you? |
Yes | No |
NOTES:
If you qualify for exemption of the payment of any fee, please state the reason for exemption:
Notice of decision regarding request for access.
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner,
please specify the manner and provide the necessary particulars to enable compliance with your request.
How would you prefer to be informed of the decision regarding your request for access to the record?
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request. | |
How would you prefer to be informed of the decision regarding your request for access to the record? |
Signed at _______________________
This ______________ day of __________________ 20____
Signature of requestor/person on whose behalf request is made